Personal Information is information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
We collect information about you when you input it into our Services or otherwise provide it directly to us, for example by email to enquire about setting up a graveyard survey or when you contact us about archiving graveyard data.
We use a third party service, Motomo Web Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the website, where visitors have come to the website from and the pages they visited. This information is only processed in a way which does not identify individuals. We do not make, and do not allow Motomo to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website we will make this clear when we collect personal information and we will explain what we intend to do with it.
We only collect and processes information about you where we have a legal basis for doing so under the UK Data Protection Act 2018. How we use the information we collect depends, in part, on why you have provided personal data to us and any preferences you have communicated to us. Below are the specific purposes for which we use the information we collect about you.
We use the personal information you have provided to communicate with you about our Services via email. Personal details provided as part of general customer support enquiries will be kept for no longer than 24 months before deletion unless requested otherwise. Any personal information provided to us in advance of archiving data with us is retained into perpetuity for the purposes of data archive management, unless requested otherwise.
Where required by law or where we believe it is necessary to protect our legal rights, interests and the interests of others, we may use information about you in connection with legal claims, compliance, regulatory, and audit functions.
We may use information about you where you have given us consent to do so for a specific purpose not listed above. For example, we may publish testimonials to promote our Services or publish survey responses for a specific purpose with your permission.
We do not share personal data with an third party organisation.
The ADS is hosted by the University of York and uses its services to help maintain the security and performance of the ADS Services. Find out more about the University of York's Information Security Policy. The ADS also has its own Security Overview.
You have the right to request a copy of your information, to object to our use of your information (including for marketing purposes), to request the deletion or restriction of your information, or to request your information in a structured, electronic format.
To delete any information contact email@example.com. Please note, however, that we may need to retain certain information for record keeping purposes, to complete transactions or to comply with our legal obligations.
In some cases, you may ask us to stop accessing, storing, using and otherwise processing your information where you believe we don't have the appropriate rights to do so. For example, if you believe we have used your personal data without your permission, you can request that we delete your personal information as provided in this policy. When you make such requests, we may need time to investigate and facilitate your request. If there is a delay or dispute as to whether we have the right to continue using your information, we will restrict any further use of your information until the request is honored or the dispute is resolved. Where you gave us consent to use your information for a limited purpose, you can contact us to withdraw that consent, but this will not affect any processing that has already taken place at the time.
If you have any questions you can contact the ADS at:
Telephone: +44 (0)1904 323954
Archaeology Data Service
Department of Archaeology
University of York
The King's Manor
York, YO1 7EP
The ADS is part of the University of York. You can contact the University of York's Data Protection Officer at:
Telephone: +44 (0)1904 323869
Borthwick Institute for Archives
University of York